Shubham Polyspin Ltd — Others, 06-08-2025: AGM/EGM

SHUBHAM

Po/yspin

CIN NO. : L 17120GJ2012PLC069319

Shubham Polyspin Limited

__ ____________________________ 1. _)-'l1t()j urQtLAUfY_

Factory & Office : Block No-748, Saket Industrial Estate, Near Kaneriya Oil Mill, Jetpura -Basantpura Road,

Taluka-Kadi Dis!. Mehsana-382 728, Gujarat INDIA. Mobile: +91 99985 56554 E-mail: anklt@shubhamgrp.co

To,

The BSE Limited

Phiroze Jeejeebhoy Towers,

Dalal Street, Fort,

Mumbai -400 001

Dear Sir,

Ref.: Scrip Code No. 542019

Sub: Notice of 13th Annual General Meeting

6 th August, 2025

We are enclosing herewith Notice of 13th Annual General Meeting scheduled to be held on

Saturday, 6th September, 2025 at 12.00 Noon at the Registered Office of the Company at Block

No. 748, Saket Industrial Estate, Nr. Kaneria Oil Mill, Jetpura-Basantpura Road, Borisana, Tal-

Kadi, Dist: Mehsana -382728 through VC/OAVM.

The 13th Annual Report is being submitted separately to the Stock Exchange as required by

Regulation 34 of the SEBI (LODR) Regulation, 2015.

This is in compliance with Regulation 30 read with Part A of Schedule III of the SEBI (LODR)

Regulations, 2015.

Kindly acknowledge receipt of the same.

Thanking you,

Yours faithfully,

For, SHUB M POL YSPIN LIMITED

.....

MANI

MANAGING DIRECTOR (DIN: 05211800)

Encl: As above.

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1

SHUBHAM POLYSPIN LIMITED

NOTICE

NOTICE is hereby given that 13TH ANNUAL GENERAL MEETING of the Members of SHUBHAM POLYSPIN LIMITED will be

held as under:

Date:6th September, 2025

Day:Saturday

Time:12.00 Noon

Place:At the Registered Office of the Company at:

Block No. 748, Saket Industrial Estate,

Nr. Kaneria Oil Mill, Jetpura- Basantpura Road,

Borisana, Tal-Kadi Dist:-Mehsana-382728

to transact the following business:

ORDINARY BUSINESS:

1.To receive and adopt Audited Financial Statements of the Company for the financial year 2024-25 and to pass the

following resolution, with or without modification, as an ORDINARY RESOLUTION:

“RESOLVED THAT the Audited Financial Statements of the Company for the financial year 2024-25 comprising of

Balance Sheet as on 31st March, 2025 and Profit and Loss Statement for the financial year ended on 31st March, 2025

together with all annexure and attachment thereto including Directors Report and Auditors Report thereon, which have

already been circulated to the Members and as laid before this meeting, be and are hereby approved and adopted.”

2.To appoint Director in place of Mr. Akshay A. Somani (DIN: 05244214), who retires by rotation and being eligible, offers

himself for re appointment and to pass following resolution, with or without modification, as an ORDINARY RESOLUTION:

“RESOLVED THAT the retiring Director, Mr. Akshay A. Somani (DIN: 05244214), be and is hereby reappointed as

Director of the Company, liable to retire by rotation.”

SPECIAL BUSINESS:

3.Appointment of Secretarial Auditors for a term of five consecutive financial years and to fix their remuneration and to pass

the following resolution, with or without modification, as an Ordinary Resolution:

“RESOLVED THAT pursuant to the provisions of Section 203 and other applicable provisions, if any, of the Companies

Act, 2013 read with Rule 9 of the Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014,

Regulation 24A (1) of the SEBI (LODR) Regulations, 2015, and based on the recommendation of Board of Directors (“the

Board”), M/s Manoj Hurkat & Associates, Practicing Company Secretaries, (ICSI Firm Registration No. P2011GJ025800,

Peer Review Certificate No. 5985/2024) be and are hereby appointed as the Secretarial Auditor of the Company for the

first term of 5 (five) consecutive years, for the financial years from 2025-26 to 2029-2030 on such remuneration as may be

decided by any one of the Directors of the Company in consultation with the said Secretarial Auditors, to conduct the

Secretarial Audit.

RESOLVED FURTHER THAT any one of the Directors of the Company be and is hereby authorised to take such steps as

may be necessary to give effect to this resolution.”

4.To approve material related party transaction and to pass the following resolution, with or without modification, as an

ORDINARY RESOLUTION:

“RESOLVED THAT pursuant to the provisions of Section 188 and other applicable provisions, if any, of the Companies

Act, 2013 read with Rules made thereunder and Regulation 23(4) and other applicable Regulations, if any of the SEBI

(LODR) Regulations, 2015, the consent of members of the Company, be and is hereby accorded to the Board of Directors

to enter into or to be entered into related party transactions (expressed or implied) for sale/purchase or supply of any

goods or materials with such parties as specified under section 2(76) of the Companies Act, 2013 or as per Accounting

Standards, on the terms and conditions as the Board may deem fit, for an aggregate amount of Rs. 70 Crores p.a. for next

five financial years i.e. from 2025-26 to 2029-30, provided that the said contract / arrangement / transaction (s) so carried

out shall be at the Arm’s Length basis and in the Ordinary course of business.

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ANNUAL REPORT 2024-2025

RESOLVED FURTHER THAT the consent of members is specifically given to the following related party transactions

entered into/proposed to be entered into by the Company:

Sr.Name of RelatedNature, Duration ofNature of RelationshipNature, materialAmountOther terms

No.Partythe contractterms and particulars

of contract or

arrangement

1.ShubhamNo Specific durationEnterprise significantly influencedSales and/or PurchaseYearly limit not toIn the Ordinary

Tax-O-Pack(ongoing basis)by Key Management Personnelof goods from time toexceed Rs. 40course of business on

Private Limited(Relatives of Directors aretimeCrores during thearm’s length basis

Director & Member)financial year.

2.FlexishineNo Specific durationEnterprise significantly influencedSales and/or PurchaseYearly limit not toIn the Ordinary

Polyblend LLP(ongoing basis)by Key Management Personnelof goods from time toexceed Rs. 15course of business

(Relatives of Directors aretimeCrores during theon arm’s length basis

Director & Member)financial year.

3.ShubhamNo Specific durationEnterprise significantly influencedSales and/or PurchaseYearly limit not toIn the Ordinary

Texplast Private(ongoing basis)by Key Management Personnelof goods from time toexceed Rs. 15course of business

Limited(Director is Director & Member)timeCrores during theon arm’s length basis

financial year.

RESOLVED FURTHER THAT in terms of Regulation 23(8) and other applicable provisions, if any of the SEBI (LODR)

Regulations, 2015. the approval of the members, be and is hereby given for the related party transactions already

entered into with the aforesaid related parties which are in the ordinary course of business and on arms’ length basis.

RESOLVED FURTHER THAT any one of the Directors of the Company, be and is hereby authorised to do all such acts,

deeds, matters and things as may be required in this regard and also to settle all question, doubt or difficulty which may

arise in implementation of this resolution.”

Registered Office:By Order of the Board,

Block No. 748, Saket Industrial Estate,

Nr. Kaneria Oil Mill, Jetpura- Basantpura Road, Borisana,

Tal-Kadi Dist:-Mehsana-382728Ankit Anil Somani

Date: 30th May, 2025(DIN: 05211800)

CIN: L17120GJ2012PLC069319Chairperson & Managing Director

NOTES:

1.The Ministry of Corporate Affairs (“MCA”) vide Circular No. 20/2020 dated 5th May, 2020 read with Circular No. 14/

2020 dated 8th April, 2020, Circular No. 17/2020 dated 13th April, 2020, Circular No. 02/2021-22 dated 13th January,

2021, Circular No. 02/2022 dated 5th May, 2022, Circular No. 10/2022 dated 28th December, 2022, Circular No. 09/

2023 dated 25th September, 2023 and Circular No. 09/2024 dated 19th September, 2024 (collectively referred to as

‘MCA Circulars’) and Circular No. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated 12th May, 2020, SEBI/HO/CFD/CMD2/

CIR/P/2021/11 15th January, 2021, SEBI/HO/CFD/ CMD2/CIR/P/2022/62 dated 13th May, 2022, SEBI/HO/CFD/PoD-2/P/

CIR/P/2023/4 dated 5th January, 2023, Circular No. SEBI/HO/CFD/ CFD-PoD-2/P/CIR/2023/167 dated 7th October,

2023 and Circular No. SEBI/HO/CFD/CFD-PoD-2/P/CIR/2024/133 dated 3rd October, 2024 issued by SEBI (collectively

referred to as ‘SEBI Circulars’), inter alia, permitted the holding of the Annual General Meeting (“AGM”) through

Video Conferencing (“VC”) without the physical presence of the Members at a common venue. Hence, the Company

is providing VC option to the members of the company to attend the meeting through video conferencing. However,

the members attending the meeting through VC shall not be entitled to appoint proxy. The credentials of attending

the meeting through VC are given elsewhere in this Notice.

2.Pursuant to the Circular No. 14/2020 dated April 08, 2020, issued by the Ministry of Corporate Affairs, the facility to

appoint proxy to attend and cast vote for the members is not available for this AGM. However, the Body Corporates are

entitled to appoint authorised representatives to attend the AGM through VC/OAVM and participate thereat and cast their

votes through E-voting.

3.Pursuant to the provisions of SEBI (LODR) Regulations, 2015 and Section 91 of the Companies Act, 2013, Register of

Members and Shares Transfer Books of the Company will remain closed from Saturday, 30th August, 2025 to Saturday,

6th September, 2025 (both days inclusive).

4.Members intending to require information about accounts at the meeting are requested to write to the Company at least

10 days in advance of the Annual General Meeting.

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SHUBHAM POLYSPIN LIMITED

5.Shareholders holding shares in dematerialized form should communicate the change of address, if any, to their Depositary

Participant and other who hold shares in physical form (if any) should communicate the change of address, to the

Registrar and Share Transfer Agent of the Company at the following address:

MUFG Intime India Pvt. Ltd. [Unit: Shubham Polyspin Ltd.]

5th Floor, 506 to 508, Amarnath Business Centre – 1 (ABC-1),

Beside Gala Business Centre, Nr. St. Xavier’s College Corner,

Off C. G. Road, Ellisbridge, Ahmedabad – 380006.

6.The Notice of 13th AGM along with the Financial Statements are being sent by electronic mode to all the members whose

email addresses are registered with Company/ Depository Participant(s) unless a member has requested for a hard copy

of the same.

7.The members whose email ids are not registered in their Demat Account with their Depository Participant and who have

not provided their email ids to the Company/RTA, are requested to provide Demat account details (CDSL-16 digit

beneficiary ID or NSDL-16 digit DPID + CLID), Name, client master or copy of Consolidated Account statement, PAN (self-

attested scanned copy of PAN card), AADHAR (self-attested scanned copy of Aadhar Card) to Company

(compliance.spl@gmail.com) / RTA (rnt.helpdesk@in.mpms.mufg.com).

8.REMOTE E-VOTING AND E-VOTING DURING THE AGM:

Pursuant to provision of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and

Administration) Rules, 2014, the Company is pleased to offer Remote E-voting facility to the members to cast their votes

electronically on all resolution set forth in the Notice convening 13th AGM. The Company has engaged the services of

Central Depository Services (India) Limited (CDSL) to provide E-voting facility (both Remote and E-voting during AGM).

The complete details of instructions for E-voting are annexed to this Notice.

9.The instructions for shareholders voting on the day of the AGM on E-voting system and instructions for attending the AGM

through VC / OAVM are also annexed to this Notice separately.

10.Members, Directors, Auditors and other eligible persons to whom this notice is being circulated can attend this Annual

General Meeting through video conferencing at least 15 minutes before the schedule time and shall be closed after

expiry of 15 minutes from the scheduled time.

11.The attendance of the Members attending the AGM through VC/OAVM will be counted for the purpose of reckoning the

quorum under Section 103 of the Companies Act, 2013. Attendance of the members will be recorded on the CDSL

platform at the time when the member login to attend the AGM through VC/OAVM.

12.Additional information pursuant to Regulation 36(3) of Securities and Exchange Board of India (LODR) Regulations,

2015 and para 1.2.5 of Secretarial Standard on General Meeting (SS-2) notified under the Companies Act, 2013 in

respect of Directors seeking appointment/re-appointment at the AGM are furnished and annexed to the notice.

EXPLANATORY STATEMENT:

ITEM NO. 3:

As per provisions of Regulation 24A(1) of SEBI (LODR) Regulations, 2015 (“the Listing Regulations”) which are applicable

from April 1, 2025, every listed Company shall undertake Secretarial Audit by a Secretarial Auditor, who is peer reviewed

Company Secretary. Further, the appointment of a Secretarial Auditor shall be for a term of five consecutive years subject to

approval of members at the Annual General Meeting.

The Board of Directors at its meeting held on 30th May, 2025 have appointed M/s. Manoj Hurkat & Associates, Practicing

Company Secretaries (“the Firm”) as Secretarial Auditor of the Company, subject to approval of members at the ensuing AGM,

for the first term of 5 (five) consecutive years, for the financial years from 2025-26 to 2029-2030, on such remuneration as may

be decided by any one of the Directors of the Company in consultation with the said Auditors, to conduct the Secretarial Audit.

The Firm (i) holds a valid certificate of peer review issued by the Institute of Company Secretaries of India, (ii) has not incurred

any of the disqualifications as specified by the SEBI and (iii) shall render only those services which are approved by the Board.

The Firm is registered with the Institute of Company Secretaries of India (“ICSI”) under Firm Registration No. P2011GJ025800

and has obtained Peer Review Certificate No. 5985/2024 dated August 19, 2024 (which is valid upto August 31, 2029) issued

by peer review board of the ICSI. The partners of the Firm are also peer reviewed partners.

The Company has received eligibility certificate from the Firm confirming that their appointment as Secretarial Auditor for the

consecutive period of five years (i.e. for the financial years from 2025-26 to 2029-2030) shall be in accordance with the

applicable provisions as well as code of conduct and ICSI Auditing Standards. As regards remuneration payable to the said

Secretarial Auditor, it may be noted that the same will be determined by the Board of Directors of the Company in consultation

with the said Secretarial Auditors.

None of the Directors, Key Managerial Personnel of the Company and their relatives are in any way, concerned or interested,

financially or otherwise, in the resolution set out at Item No. 3 of the Notice. The documents pertaining to this item of business

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ANNUAL REPORT 2024-2025

are also available for inspection by the members of the Company on all working days during normal business hours of the

Company. The Board recommend this resolution to be passed as Ordinary Resolutions by the members of the Company.

ITEM NO. 4:

The Company has been mainly engaged in business of manufacturing of Multi Filament Yarns. The annual turnover of the

Company for the year ended on 31st March, 2025 is Rs. 52.51 Crore. In furtherance of its business activities, the Company has

entered into / will enter into transactions/ contract(s) / agreement(s) / arrangement(s) with related parties in terms of Regulation

2(1)(zc)(i) of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations,

2015 (the “Listing Regulations”). All related party transactions of the Company are at arm’s length and in the ordinary course

of business. Hence, there is no need to obtain approval of the members of the Company under Section 188 of the Companies

Act, 2013 and Rules made thereunder. However, in view of provisions of Regulation 23(4) of the SEBI-LODR and also under

Section 188 of the Companies Act, 2013 and Rules made thereunder, the approval of the members is being sought by way or

Ordinary resolution for the material related party transactions with the aforesaid related parties.

The Company has a well-defined governance process for the related party transactions undertaken by it. These transactions

are independently reviewed by the Audit Committee of the Company and compared with the benchmarks available for similar

type of transactions. Further, all related party transactions are undertaken after obtaining prior approval of the Audit Committee.

The Audit Committee of the Company currently comprises of sufficient number of independent directors. All related party

transactions have been unanimously approved by the Audit Committee after satisfying itself that the related party transactions

are at arm’s length and in the ordinary course of business. The Audit Committee of the Company reviews on a quarterly basis,

the details of all related party transactions entered into by the Company during the previous quarter, pursuant to its approvals.

Regulation 23 of the Listing Regulations has been amended effective April 1, 2022 to provide that shareholders’ approval

should be obtained for related party transactions which, in a financial year, exceed the lower of (i) Rs.1,000 crore; and (ii) 10%

of the annual consolidated turnover of the listed entity as per the last audited financial statements of the listed entity.

The particulars of the transactions pursuant to Para 3 of Explanation (1) of Rule 15 of Companies (Meeting of Board and its

Power) Rules, 2014 and also as required under Regulation 23(4) of the Listing Regulations read with SEBI Circular bearing

reference no. SEBI/HO/CFD/CMD1/CIR/P/2021/662 dated November 22, 2021 (“SEBI Circular”) are as under:

Sr.Name of RelatedNature, Duration ofNature of RelationshipNature, materialAmountOther terms

No.Partythe contractterms and particulars

of contract or

arrangement

1.ShubhamNo Specific durationEnterprise significantly influencedSales and/or PurchaseYearly limit not toIn the Ordinary

Tax-O-Pack(ongoing basis)by Key Management Personnelof goods from time toexceed Rs. 40course of business on

Private Limited(Relatives of Directors aretimeCrores during thearm’s length basis

Director & Member)financial year.

2.FlexishineNo Specific durationEnterprise significantly influencedSales and/or PurchaseYearly limit not toIn the Ordinary

Polyblend LLP(ongoing basis)by Key Management Personnelof goods from time toexceed Rs. 15course of business

(Relatives of Directors aretimeCrores during theon arm’s length basis

Director & Member)financial year.

3.ShubhamNo Specific durationEnterprise significantly influencedSales and/or PurchaseYearly limit not toIn the Ordinary

Texplast Private(ongoing basis)by Key Management Personnelof goods from time toexceed Rs. 15course of business

Limited(Director is Director & Member)timeCrores during theon arm’s length basis

financial year.

The material related party transactions for which the approval of the shareholders is being sought fall into the category of sale

and purchase of goods and material in which Company deal in the ordinary course of business. The terms and particulars of

the related party transactions are at part with the terms entered into with unrelated parties.

In the Financial year 2024-25, the Company entered into Sale of Rs. 1142.47 Lacs and Purchase of Rs. 608.13 Lacs with

Shubham Tex O Pack Private Limited which in aggregate amounted to 33.33% (combined for purchase & sale) of the turnover

for the year 24-25. In the same manner, the Company entered into Sale of Rs. 71.89 Lacs and Purchase of Rs. Nil with

Shubham Texplast Private Limited which in aggregate amounted to 1.37% of the turnover for the year 24-25. Similarly, the

Company entered into Sale of Rs. 127.19 Lacs and Purchase of Rs. 11.18 Lacs with Flexishine Plyblends LLP which in

aggregate amounted to 2.64% of the turnover for the year 24-25. In view of business exigencies, the quantum of sale and

purchase may increase or decrease vis a vis the turnover of the Company for the respective financial year. The approval of the

members has been sought for the period of 5 financial years from 2025-26 to 2029-30 with maximum quantum for each of the

aforesaid related parties.

It would be in the interest of the Company to enter into such related party transactions as the related party transaction will bring

incremental revenue to the Company.

The approval of the members sought by this resolution would be in addition to the approval of the members sought in the past

with respect to other related party transactions.

The above related party transaction was approved by the Audit Committee and the Board of Directors in their respective

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SHUBHAM POLYSPIN LIMITED

meetings held on 30th May, 2025. In view of recent SEBI circulars, the new disclosure requirements are yet to be made effective.

The Company has complied with all disclosure requirements which are presently in force.

Mr. Ankit Anil Somani, Managing Director and Mr. Akshay A. Somani, Director of the Company are interested in this resolution

as this resolution pertains to approval of the contract entered into or to be entered into (expressed or implied) for sale/purchase

of any goods or materials with Related Parties in which they/their relatives are Directors and Members.

Except these none of the Directors or their relatives are in any way concerned or interested in the resolution except to the extent

of their respective shareholding in the Company.

Therefore, Board of Directors recommends this resolution to be passed as an Ordinary Resolution.

Details of Director/s Seeking Appointment/Re-appointment at the AGM

ParticularsMr. Akshay Anil Somani (DIN: 05244214)

Date of Birth17/04/1993

Date of the first Appointment on the Board10/07/2018

QualificationMBA

Expertise in Specific functional areasAccounts, Finance and Administration

Directorships held in other Companies2

Terms and conditions of appointment or re-appointmentHe will be re-appointed as Director liable to retire

along with details of remuneration sought to be paid andby rotation

the remuneration last drawn by such person, if applicable

Number of Board Meetings attended4

during the year

Memberships/ Chairmanships ofNil

committees of Board of Directors of

Company

Memberships/ Chairmanships ofNil

committees of Board of Directors of other

Companies in which he is director

Number of shares held in the Company17,16,000 Equity Shares

Disclosure of relationship between directors inter-seMr. Ankit A. Somani, Managing Director is brother of

Mr. Akshay A. Somani.

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ANNUAL REPORT 2024-2025

INSTRUCTIONS FOR REMOTE E-VOTING:

The instructions for members for voting electronically are as under:

Step 1:Access through Depositories CDSL/NSDL e-Voting system in case of individual shareholders holding shares in

demat mode.

Step 2:Access through CDSL e-Voting system in case of shareholders holding shares in physical mode and non-individual

shareholders in demat mode.

(i)The Remote E-voting period begins on 3rd September, 2025 (Wednesday) at 9.00 a.m. (IST) and ends on 5th September,

2025 (Friday) at 5.00 p.m. (IST). During this period shareholders of the Company, holding shares either in physical form or

in dematerialized form, as on the cut-off date of 30th August, 2025 may cast their vote electronically. The Remote E-voting

module shall be disabled by CDSL for voting after 5.00 p.m. (IST) on 5th September, 2025.

(ii)Shareholders who have already voted prior to the meeting date would not be entitled to vote at the meeting venue.

(iii)Pursuant to SEBI Circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated 09.12.2020, under Regulation 44 of Securities

and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015, listed entities are

required to provide remote e-voting facility to its shareholders, in respect of all shareholders’ resolutions. However, it has

been observed that the participation by the public non-institutional shareholders/retail shareholders is at a negligible

level.

Currently, there are multiple e-voting service providers (ESPs) providing e-voting facility to listed entities in India. This

necessitates registration on various ESPs and maintenance of multiple user IDs and passwords by the shareholders.

In order to increase the efficiency of the voting process, pursuant to a public consultation, it has been decided to enable e-

voting to all the demat account holders, by way of a single login credential, through their demat accounts/ websites of

Depositories/ Depository Participants. Demat account holders would be able to cast their vote without having to register

again with the ESPs, thereby, not only facilitating seamless authentication but also enhancing ease and convenience of

participating in e-voting process.

Step 1: Access through Depositories CDSL/NSDL e-Voting system in case of individual shareholders holding shares in

demat mode.

(iv)In terms of SEBI circular no. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on e-Voting facility provided

by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat

account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile

number and email Id in their demat accounts in order to access e-Voting facility.

Pursuant to abovesaid SEBI Circular, Login method for e-Voting and joining virtual meetings for Individual shareholders

holding securities in Demat mode is given below:

Type of shareholders Login Method

Individual Shareholders1)Users who have opted for CDSL Easi / Easiest facility, can login through their existing user

holding securities inid and password. Option will be made available to reach e-Voting page without any further

Demat mode with CDSLauthentication. The users to login to Easi/Easiest are requested to visit cdsl website

www.cdslindia.com and click on Login icon and select New System Myeasi tab.

2)After successful login the Easi / Easiest user will be able to see the e-Voting option for

eligible companies where the evoting is in progress as per the information provided by

company. On clicking the evoting option, the user will be able to see e-Voting page of the e-

Voting service provider for casting your vote during the remote e-Voting period or joining

virtual meeting & voting during the meeting. Additionally, there is also links provided to

access the system of all e-Voting Service Providers, so that the user can visit the e-Voting

service providers’ website directly.

3)If the user is not registered for Easi/Easiest, option to register is available at cdsl website

www.cdslindia.com and click on login & New System Myeasi Tab and then click on

registration option.

4)Alternatively, the user can directly access e-Voting page by providing Demat Account

Number and PAN No. from a e-Voting link available on www.cdslindia.com home page.

The system will authenticate the user by sending OTP on registered Mobile & Email as

recorded in the Demat Account. After successful authentication, user will be able to see the

e-Voting option where the evoting is in progress and also able to directly access the system

of all e-Voting Service Providers.

Individual Shareholders1)If you are already registered for NSDL IDeAS facility, please visit the e-Services website of

holding securities inNSDL. Open web browser by typing the following URL: https://eservices.nsdl.com either on

demat mode with NSDLa Personal Computer or on a mobile. Once the home page of e-Services is launched, click

on the “Beneficial Owner” icon under “Login” which is available under ‘IDeAS’ section. A

new screen will open. You will have to enter your User ID and Password. After successful

authentication, you will be able to see e-Voting services. Click on “Access to e-Voting”

under e-Voting services and you will be able to see e-Voting page. Click on company name

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SHUBHAM POLYSPIN LIMITED

or e-Voting service provider name and you will be re-directed to e-Voting service provider

website for casting your vote during the remote e-Voting period or joining virtual meeting &

voting during the meeting.

2)If the user is not registered for IDeAS e-Services, option to register is available at https://

eservices.nsdl.com. Select “Register Online for IDeAS “Portal or click at https://

eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp.

3)Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https:/

/www.evoting.nsdl.com / either on a Personal Computer or on a mobile. Once the home

page of e-Voting system is launched, click on the icon “Login” which is available under

‘Shareholder/Member’ section. A new screen will open. You will have to enter your User ID

(i.e. your sixteen digit demat account number hold with NSDL), Password/OTP and a

Verification Code as shown on the screen. After successful authentication, you will be

redirected to NSDL Depository site wherein you can see e-Voting page. Click on company

name or e-Voting service provider name and you will be redirected to e-Voting service

provider website for casting your vote during the remote e-Voting period or joining virtual

meeting & voting during the meeting.

4)For OTP based login you can click on https://eservices.nsdl.com/SecureWeb/evoting/

evotinglogin.jsp. You will have to enter your 8-digit DP ID,8-digit Client Id, PAN No.,

Verification code and generate OTP. Enter the OTP received on registered email id/mobile

number and click on login. After successful authentication, you will be redirected to NSDL

Depository site wherein you can see e-Voting page. Click on company name or e-Voting

service provider name and you will be re-directed to e-Voting service provider website for

casting your vote during the remote e-Voting period or joining virtual meeting & voting

during the meeting.

Individual ShareholdersYou can also login using the login credentials of your demat account through your Depository

(holding securities inParticipant registered with NSDL/CDSL for e-Voting facility. After Successful login, you will be

demat mode) loginable to see e-Voting option. Once you click on e-Voting option, you will be redirected to NSDL/

through their DepositoryCDSL Depository site after successful authentication, wherein you can see e-Voting feature.

ParticipantsClick on company name or e-Voting service provider name and you will be redirected to e-

Voting service provider website for casting your vote during the remote e-Voting period or

joining virtual meeting & voting during the meeting.

Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget

Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login

through Depository i.e. CDSL and NSDL

Login typeHelpdesk details

Individual ShareholdersMembers facing any technical issue in login can contact CDSL helpdesk by sending a request

holding securities inat helpdesk.evoting@cdslindia.com or contact at toll free no. 1800-21-09911

Demat mode with CDSL

Individual ShareholdersMembers facing any technical issue in login can contact NSDL helpdesk by sending a request

holding securities inat evoting@nsdl.co.in or call at toll free no.: 022 - 4886 7000 and 022 - 2499 7000

Demat mode with NSDL

Step 2: Access through CDSL e-Voting system in case of shareholders holding shares in physical mode and non-individual

shareholders in demat mode.

(v)Login method of Remote e-Voting for Physical shareholders and shareholders other than individual holding in demat mode.

1)The shareholders should log on to the e-voting website: www.evotingindia.com.

2)Click on “Shareholders” Module.

3)Now Enter your User ID

a.For CDSL: 16 digits beneficiary ID

b.For NSDL: 8 Character DP ID followed by 8 Digits Client ID

c.Members holding shares in Physical Form should enter Folio Number registered with Company

4)Next enter the Image Verification as displayed and Click on Login.

5)If you are holding shares in Demat form and had logged on to www.evotingindia.com and voted on an earlier voting of

any company, then your existing password is to be used.

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ANNUAL REPORT 2024-2025

6)If you are a first-time user follow the steps given below:

For Physical shareholders and other than individual shareholders holding shares in Demat Form

PANEnter your 10 digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both demat

shareholders as well as physical shareholders)

•Shareholders who have not updated their PAN with the Company/ Depository Participant are

requested to use the sequence number sent by Company/ RTA or contact Company/ RTA.

DividendEnter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your demat

Bankaccount or in the Company records in order to login.

Details or•If both the details are not recorded with the depository or Company, please enter the member id /

Date of Birthfolio number in the Dividend Bank details field.

(DOB)

(vi)After entering these details appropriately, click on “SUBMIT” tab.

(vii)Members holding shares in physical form will then reach directly the Company selection screen. However, members

holding shares in demat form will now reach ‘Password Creation’ menu wherein they are required to mandatorily enter

their login password in the new password field. Kindly note that this password is to be also used by the demat holders for

voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting

through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care

to keep your password confidential.

(viii)For Members holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this

Notice.

(ix)Click on the EVSN (for SHUBHAM POLYSPIN LIMITED) on which you choose to vote.

(x)On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting.

Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies

that you dissent to the Resolution.

(xi)Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolutions Details.

(xii)After selecting the resolution, you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed. If you

wish to confirm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.

(xiii)Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.

(xiv)You can also take out print of the voting done by you by clicking on “Click here to print” option on the Voting page.

(xv)If a demat account holder has forgotten the login password then Enter the User ID and the image verification code and click

on Forgot Password & enter the details as prompted by the system.

(xvi)There is also an optional provision to upload BR/POA if any uploaded, which will be made available to scrutinizer for

verification.

(xvii)Additional Facility for Non–Individual Shareholders and Custodians–For remote e-voting only

•Non-Individual shareholders (i.e. other than Individuals, HUF, NRI etc.) and Custodian are required to log on to

www.evotingindia.com and register themselves in the Corporates module.

•A scanned copy of the registration form bearing the stamp and sign of the entity should be emailed to

helpdesk.evoting@cdslindia.com.

•After receiving login details, a compliance user should be created using admin login and password. The Compliance

user would be able to link the account(s) for which they wish to vote

•The list of accounts linked in the login will be mapped automatically & can be delink in case of any wrong mapping.

•It is mandatory that, a scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued

in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the

same.

•Alternatively, Non-Individual shareholders are required to send the relevant Board Resolution/ Authority letter etc.

together with attested specimen signature of the duly authorized signatory who are authorized to vote, to the

Scrutinizer and to the Company at the email address viz; compliance.spl@gmail.com, if they have voted from

individual tab & not uploaded same in the CDSL e-voting system for the scrutinizer to verify the same.

PROCESS FOR THOSE SHAREHOLDERS, WHOSE EMAIL/ MOBILE NO. ARE NOT REGISTERED WITH THE

COMPANY/ DEPOSITORIES:

1.For Physical shareholders- please provide necessary details like Folio No., Name of shareholder, scanned copy of

the share certificate (front and back), PAN (self-attested scanned copy of PAN card), AADHAR (self-attested scanned

copy of Aadhar Card) by email to Company/RTA email id.

2.For Demat shareholders -, Please update your E-mail Id & Mobile No. with your respective Depository Participants

(DP)

3.For Individual Demat shareholders – Please update your E-mail Id & Mobile No. with our respective Depository

Participants (DP) which is mandatory while E-voting & joining virtual meetings through Depository.

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9

SHUBHAM POLYSPIN LIMITED

If you have any queries or issues regarding e-Voting from the CDSL e-Voting System, you can write an email to

helpdesk.evoting@cdslindia.com or contact at toll free no. 1800-21-09911.

All grievances connected with the facility for voting by electronic means may be addressed to Mr. Rakesh Dalvi, Manager,

(CDSL) Central Depository Services (India) Limited, A Wing, 25th Floor, Marathon Futurex, Mafatlal Mill Compounds, N

M Joshi Marg, Lower Parel (East), Mumbai - 400013 or send an email to helpdesk.evoting@cdslindia.com or call on toll

free no. 1800-21-09911.

(xviii)Any person who acquires the shares of the Company and becomes the Member of the Company after dispatch of the

notice and holding shares as on the cut-off date i.e. 3rd August, 2024 may obtain the login Id and password by sending a

request at helpdesk.evoting@cdslindia.com. However, if you are already registered with CDSL for remote e-voting, then

person becoming member can use their existing user ID and password for casting their vote.

(ixx)In case you have any queries or issues regarding e-voting, you may refer the Frequently Asked Questions (“FAQs”) and

e-voting manual available at www.evotingindia.com under help section or write an email to

helpdesk.evoting@cdslindia.com.a.com under help section or write an email to helpdesk.evoting@cdslindia.com.

(xx)The Company shall be making arrangements for the members to cast their votes in respect to the businesses through

poll/ballot, for members attending the meeting who have not cast their vote by remote voting.

(xxi)The Company has appointed Mr. Manoj Hurkat, a Practicing Company Secretary, Ahmedabad as a Scrutinizer to

scrutinize the e-voting process in a fair and transparent manner.

(xxii)The scrutinizer shall, immediately after conclusion of voting at AGM, first count the votes casted at the meeting, thereafter

unblock the votes casted through remote e-voting in presence of at least two witnesses not in employment of the

Company and make not later than two days of conclusion of meeting a consolidated Scrutinizer’s Report of the total votes

casted in favour or against, if any, to the Chairperson or person authorized by him in writing who shall countersign the

same and Chairperson shall declare the results, which shall not be later than 5:00 p.m., 8th September, 2025.

(xxiii)The result declared, along with the Scrutinizer’s Report shall be placed on the Company’s website:

compliance.spl@gmail.com and on the website of CDSL after the result is declared by the Chairperson and also be

communicated to the National Stock Exchange where the equity shares of the Company are listed.

INSTRUCTIONS FOR E-VOTING DURING AGM:

(i)The procedure for e-Voting on the day of the AGM is same as the instructions mentioned above for Remote e-voting.

(ii)Only those Members/ shareholders, who will be present in the AGM through VC/OAVM facility and have not casted their

vote on the Resolutions through remote e-Voting and are otherwise not barred from doing so, shall be eligible to vote

through e-Voting system available in the AGM.

(iii)If any Votes are cast by the members through the e-voting available during the AGM and if the same members have not

participated in the meeting through VC/OAVM facility then the votes cast by such members shall be considered invalid as

the facility of e-voting during the meeting is available only to the members participating in the meeting.

(iv)Members who have voted through Remote e-Voting will be eligible to attend the AGM. However, they will not be eligible

to vote at the AGM.

INSTRUCTIONS FOR ATTENDING THE AGM THROUGH VC/OAVM:

(i)Member will be provided with a facility to attend the AGM through VC/OAVM through the CDSL e-Voting system.

Members may access the same at https://www.evotingindia.com under shareholders/members login by using the remote

e-voting credentials. The link for VC/OAVM will be available in shareholder/members login where the EVSN of Company

will be displayed.

(ii)Members are encouraged to join the Meeting through Laptops for better experience.

(iii)Further Members will be required to allow Camera and use Internet with a good speed to avoid any disturbance during

the meeting.

(iv)Please note that Participants Connecting from Mobile Devices or Tablets or through Laptop connecting via Mobile

Hotspot may experience Audio/Video loss due to Fluctuation in their respective network. It is therefore recommended to

use Stable Wi-Fi or LAN Connection to mitigate any kind of aforesaid glitches.

(v)Shareholders who would like to express their views/ask questions during the meeting may register themselves as a

speaker may send their request 7 days prior to meeting mentioning their name, demat account number/folio number,

email id, mobile number at company email id i.e. compliance.spl@gmail.com.

(vi)Shareholders who would like to express their views/have questions may send their questions in advance 7 days prior to

meeting mentioning their name demat account number/folio number, email id, mobile number at company email id i.e.

compliance.spl@gmail.com. The same will be replied by the company suitably.

Those shareholders who have registered themselves as speaker will only be allowed to express their views/ask questions

during AGM.

Registered Office:By Order of the Board,

Block No. 748, Saket Industrial Estate,

Nr. Kaneria Oil Mill, Jetpura- Basantpura Road, Borisana,

Tal-Kadi Dist:-Mehsana-382728Ankit Anil Somani

Date: 30th May, 2025(DIN: 05211800)

CIN: L17120GJ2012PLC069319Chairperson & Managing Director

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