Mohit Paper Mills Ltd — Others, 08-08-2025: AGM/EGM

Date: August 08th, 2025

To,

Listing Deptt./Deptt. of Corporate Relations

BSE Limited

Phiroze Jeejeebhoy Towers, Dalal Street, Mumbai 400001

Ref: Stock Code:- Security Code: 530169; Security ID: MOHITPPR

Sub: Submission of Voting Results - Postal Ballot Notice dated July 09th, 2025

Dear Sir/Madam,

In furtherance to our letter dated July 09th, 2025, titled ‘Postal Ballot Notice’ please find enclosed;

1. Voting results pursuant to Regulation 44(3) of SEBI (Listing Obligations and Disclosure

Requirements) Regulations, 2015

2. Report of Scrutinizer dated August 08th, 2025.

3. Summary of Postal Ballot proceedings.

The resolution as proposed in the Postal Ballot Notice have been passed by the shareholders by

remote e-voting process with requisite majority on August 08th, 2025.

The voting results along with the scrutinizer’s report will also be made available on the Company’s

website at www.mohitpaper.in.

This is for your record and information.

Thanking You,

For Mohit Paper Mills Limited

Tanvi Jain

Company Secretary

M. No. A75299

New Delhi

Enclosures : As mentioned above

Tanvi JainDigitally signed by Tanvi Jain Date: 2025.08.08 18:03:29 +05'30'

----------------Page (0) Break----------------

Details of Voting Results of the Remote E-voting pursuant to Regulation 44(3) of SEBI

(Listing Obligations and Disclosure Requirements) Regulations, 2015

S.

No.

Particulars Details

1. Date of AGM/EGM/Postal Ballot Notice

July 09th, 2025

2. Record Date (Cut-off date) July 04th, 2025

3. Total number of shareholders as on record date 10,292 members

4. No. of shareholders present in the meeting either in

person or through proxy:

• Promoters

• Public

Not Applicable

(Resolution passed by means

of Postal Ballot through

Remote E-voting)

5. No. of Shareholders attended the meeting through

Video Conferencing

• Promoters and Promoter Group:

• Public

Not Applicable

(Resolution passed by means

of Postal Ballot through

Remote E-voting)

6. Number of Resolution passed in the Meeting/Postal

Ballot

1 (One)

----------------Page (1) Break----------------

Resolution (1)

Resolution required: (Ordinary / Special) Special

Whether promoter/promoter group are interested

in the agenda/resolution? No

Description of resolution considered Appointment of Mr. Praveen Goyal (DIN: 11104068) as a Non-Executive Independent Director of the Company.

Category Mode of voting

No. of

shares

held

No. of votes

polled

% of Votes

polled on

outstanding

shares

No. of votes

– in favour

No. of votes

– in against

% of votes in

favour on

votes polled

% of

Votes

against on

votes

polled

(1) (2) (3)= [(2)/(1)]*100 (4) (5) (6)= [(4)/(2)]*100

(7)=

[(5)/(2)]*

100

Promoter

and

Promoter

Group

E-Voting

8970707

8959607 99.8763 8959607 0 100 0

Poll - - - - - -

Postal

Ballot (if

applicable) - - - - - -

Total 8970707 8959607 99.8763 8959607 0 100 0

Public-

Institutions

E-Voting

0

0 0 0 0 0 0

Poll - - - - - -

Postal

Ballot (if

applicable) - - - - - -

Total 0 0 0 0 0 0 0

Public- Non

Institutions

E-Voting

5029293

2691 0.0535 2691 0 100 0

Poll - - - - - -

Postal

Ballot (if

applicable) - - - - - -

Total 5029293 2691 0.0535 2691 0 100 0

Total Total 14000000 8962298 64.0164 8962298 0 100 0

For Mohit Paper Mills Limited

Tanvi Jain

Company Secretary Date: August 08th, 2025

M. No. A75299 Place: New Delhi

Tanvi JainDigitally signed by Tanvi Jain Date: 2025.08.08 18:03:48 +05'30'

----------------Page (2) Break----------------

SUMMARY OF PROCEEDINGS OF POSTAL BALLOT THROUGH E-VOTING OF MOHIT PAPER

MILLS LIMITED CONCLUDED ON FRIDAY, AUGUST 08TH, 2025

Mohit Paper Mills (The Company) has circulated following resolution to be considered and

approved by shareholders through Postal Ballot vide Postal Ballot notice dated July 09th, 2025

(Postal Ballot Notice) pursuant to Section 108, 110 of the Companies Act, 2013 read with Rule 22

of the Companies (Management and Administration) Rules, 2014.

SI. No Particulars Type of Resolution

1 Appointment of Mr. Praveen Goyal (DIN: 11104068) as a Non-

Executive Independent Director of the Company

Special Resolution

a) The Company had engaged the services of MUFG Intime India Private Limited (MUFG) (RTA of

the Company) for the purpose of providing e-voting facility relating to the Postal Ballot to all

its members as on cut-off date.

b) Mr. Ankit Jain (M. No.: ACS-31103, Certificate of Practice (COP)-26724), Partner of M/s

Agarwal S. & Associates, Practicing Company Secretaries was appointed as the Scrutinizer for

conducting the e-voting process in a fair and transparent manner.

c) In accordance with applicable MCA and SEBI circulars mentioned in Postal Ballot Notice dated

July 09th, 2025, the Postal Ballot Notice was sent through electronic mode to those members

whose e-mail addresses were registered with the Company/Depositories and whose names

are recorded in the Register of Members of the Company or Register of Beneficial Owners

maintained by the Depositories as on the cut-off date, seeking approval for the resolution as

set out in the Postal Ballot Notice.

d) The total number of shareholders as on the cut-off date was 10,292.

e) Pursuant to the above, the Postal Ballot Notice was sent to all eligible shareholders,

electronically, on July 09th, 2025.

f) A newspaper advertisement was published on July 10th, 2025, in “Top Story” in English and in

“Hari Bhoomi” in Hindi.

g) The e-voting commenced on Thursday, July 10th, 2025 (9.00 AM IST) and closed on Friday,

August 08th, 2025 (5.00 PM IST).

h) The Scrutinizer unblocked the votes casted under e-voting and downloaded the details after

05:00 PM IST on August 08th, 2025, from MUFG portal in the presence of two witnesses.

i) The Scrutinizer submitted his report on August 08th, 2025.

j) The Chairman took the report on record and declared that the resolution set out in the Postal

Ballot Notice dated July 09th, 2025, was passed with requisite majority. The details of voting

are as below;

----------------Page (3) Break----------------

Resolution Total

shares as

on the

cutoff date

No. of

Votes

Polled

No. of

Votes- in

favor

% of

Votes in

favor

No. of

Votes- in

against

% of

Votes in

against

Appointment

of Mr.

Praveen

Goyal (DIN:

11104068)

as a Non-

Executive

Independent

Director of

the Company

14000000 8962298 8962298 100 0 0

Pursuant to Regulation 44(3) of the SEBI (Listing Obligations and Disclosure Requirements)

Regulations, 2015, the voting results are available on the Company’s website at

www.mohitpaper.in, the website of BSE Limited at www.bseindia.com, and on the website of

the Registrar and Share Transfer Agent (RTA) at https://instavote.linkintime.co.in.

----------------Page (4) Break----------------

AGARWAL S. & ASSOCIATES D-427, 2nd Floor, Palam Extn., Ramphal Chowk,

Sector 7, Dwarka, New Delhi-110075

COMPANY SECRETARIES Email Id: asacs2022@gmail.com

Phone:011–45052182

ICSI Unique Code : P2003DE049100 MSME UdyogAadhaar Number: DL10E0008584

Page 1 of 3

Scrutinizer's Report

[Pursuant to Section 108 and 110 of the Companies Act, 2013 read with Rule 20 and Rule 22 of

the Companies (Management and Administration) Rules, 2014, as amended]

To,

The Chairman & Managing Director

Mohit Paper Mills Limited

15A/13, Upper Ground Floor

East Patel Nagar,

New Delhi-110008

Sub.: Scrutinizer’s Report on Postal Ballot through remote e-voting in respect of passing of the

resolution(s) set-out in the Postal Ballot Notice dated July 09, 2025

Dear Sir,

I, Ankit Jain, Company Secretary in practice and Partner, M/s. Agarwal S. & Associates, Practicing

Company Secretaries, Delhi (C.P. No. 26724) have been appointed as Scrutinizer by the Board of

Directors of Mohit Paper Mills Limited (“the Company”) for the purpose of scrutinizing the Postal

Ballot voting conducted by way of e-voting process ("e-voting") in a fair and transparent manner on

the resolution(s) contained in the Postal Ballot Notice dated July 09, 2025 ("Notice").

The said appointment as Scrutinizer is under the provisions of Section 108 and 110 of the Companies

Act, 2013 (“the Act”) read with Rule 20 and Rule 22 of the Companies (Management and

Administration) Rules, 2014, as amended. As the Scrutinizer, I have to scrutinize the process of e-

voting conducted for the postal ballot, using an electronic voting system on the dates referred to in

the Notice, and I submit my report as under:

1. Management's Responsibility

The management of the Company is responsible to ensure compliance with the requirements

of Sections 108 and 110 and other applicable provisions of the Companies Act, 2013, (the

‘Act’) read with Rules 20 and 22 of the Companies (Management and Administration) Rules,

2014, (the ‘Management Rules’) and Regulation 44 of the Securities and Exchange Board of

India (Listing Obligations and Disclosure Requirements), Regulations, 2015,

read with Ministry

of Corporate Affairs (“MCA”) General Circular Nos. 14/2020 dated 8th April, 2020, 17/2020 dated

13th April, 2020, 20/2020 dated 05th May, 2020, 10/2022 dated 28th December 2022, 09/2023 dated

25th September 2023 and subsequent circulars issued in this regard, the latest being 09/2024 dated

19th September, 2024 ("MCA Circulars"), Secretarial Standard on General Meetings issued by

the Institute of Company Secretaries of India and any other applicable law, rules and

regulations (including any statutory modification(s) or re-enactment(s) thereof, for the time

being in force) in respect of Postal Ballot through e-voting on the resolution contained in the

Notice.

----------------Page (5) Break----------------

Page 2 of 3

2. Scrutinizer's Responsibility

My responsibility as a scrutinizer for e-voting process is restricted to scrutinize the e-voting

process, in a fair and transparent manner and to prepare a Scrutinizer's report of the votes

cast "in favour" or "against" by the members in respect of the resolution contained in the

Notice. My report is based on verification of data and reports generated from the E-voting

system provided by the MUFG Intime India Private Limited (“MUFG Intime”) the e-voting

service provider.

3. Cut -off date and Dispatch of Postal Ballot Notice

(i) The cut-off date for the purpose of the dispatch of the Notice and for reckoning the

voting rights of the shareholders was Friday, July 04, 2025 (“Cut-off Date”). The

voting rights of the shareholders were in proportion to their shareholding in the paid-

up equity share capital of the Company as on the Cut-Off Date.

(ii) The Company completed the dispatch of the Notice on Wednesday, July 09, 2025,

through electronic mode to the Members who have registered their e-mail addresses

with the Company or with the Depositories/Depository Participant and whose names

appear in the Register of Members/list of Beneficial Owners as on the Cut-off Date,

pursuant to the circulars issued by the MCA.

4. E-voting process

(i) In accordance with the Notice, the e-voting commenced at 9:00 a.m. (IST) on

Thursday, July 10, 2025 and ended on Friday, August 08, 2025 at 05:00 p.m. (IST) both

days inclusive.

(ii) The votes cast under the e-voting were unblocked and downloaded by me on Friday,

August 08, 2025 after the conclusion of e-voting period for Postal Ballot in presence of

two witnesses, Mr. Shammy Kumar and Mr. Naveen Negi, who are not in the

employment of the Company and / or MUFG Intime.

(iii)

In compliance with MCA Circulars, physical Postal Ballot Forms were not dispatched

by the Company. Therefore, neither the Company nor I have received any physical

Postal Ballot (s).

5. Postal Ballot Results

(i) I have scrutinized and reviewed the remote e-voting based on the data downloaded

from the website of MUFG Intime i.e., https://instavote.linkintime.co.in/.

(ii) On proper scrutiny of all the votes cast by way of remote e-voting, I report the result

of the Postal Ballot as under:

----------------Page (6) Break----------------

Page 3 of 3

Resolution No. 1: Special Resolution

Appointment of Mr. Praveen Goyal (DIN: 11104068) as a Non-Executive Independent

Director of the Company

Total Valid Votes Votes in favour Votes Against

Number of

members

voted

No. of

Votes

Number

of

members

voted

No. of

Votes

Voting

(in %)

Number

of

members

voted

No. of

Votes

Voting

(in %)

100 89,62,298 100 89,62,298 100 0 0 0

(iii) Based on the aforesaid results, I report that the resolution mentioned in the Postal Ballot

Notice stands approved as the resolution was passed with the requisite majority as on August

08, 2025, being the last date fixed for e-voting by the Company.

6. Custody of Records

The electronic data and all other relevant records relating to e-voting have been handed over

to the Company Secretary & Compliance Officer (authorized by the Chairman) for preserving

and safe keeping.

7. Based on the above information, you may accordingly declare the result of the Postal Ballot

(e-voting), as required.

For Agarwal S. & Associates

Company Secretaries

(Firm Registration No.: P2003DE049100) Countersigned by Chairman/Official

Peer Review No.

6942/2025 Authorized by Chairman

Ankit Jain Tanvi Jain

Partner Company Secretary

ACS 31103

COP No.: 26724

UDIN: A031103G000968347

Date: August 08, 2025

Place: New Delhi

Ankit JainDigitally signed by Ankit Jain Date: 2025.08.08 17:49:16 +05'30'Tanvi JainDigitally signed by Tanvi Jain Date: 2025.08.08 17:57:19 +05'30'

----------------Page (7) Break----------------